Comprehensive Guide: SOP for Preventive Maintenance of HPLC

HPLC is a very sophisticated instrument in the laboratory. This machine requires high alertness and care while operating. HPLC is a widely used analytical method in the pharmaceutical industry. It is a highly recommended analytical technique by different pharmacopoieas. Since HPLC is a highly precise testing technique therefore possibility of system errors is also high. To avoid such incidents we need SOP for preventive maintenance of HPLC.

Preventive maintenance is very necessary for every HPLC system. It is essential whether your HPLC is new or old, frequency of use of HPLC less or high. Preventive Maintenance helps to extend the overall performance of the system.

Some Specific benefits of preventive maintenance for HPLC are:

Extends the life of the system and its component
Improve system performance and reliability
It reduces the downtime of the system
Improve the safety of the system

Also read: Pharmaceutical formulation plant for sale in North India

SOP for Preventive Maintenance of HPLC

Objective

This SOP describes the procedure for Preventive Maintenance of High-Performance Liquid Chromatography.

Scope

This procedure is applicable to the Quality Control Department of XYZ Pharma company.

Responsibility

QC Chemist.

Accountability

QC Manager

Procedure:

General cleaning:

Before starting the cleaning you must ensure the power supply to the HPLC system should be switched off.

Clean the instrument with a clean dry cloth every day.
Performance Verification
Solvent Delivery Module
Check flow accuracy as per SOP

Acceptance criteria: ± 2 % of set flow rate.

DETECTOR

Check the Detector Wave length accuracy as per SOP.
Clean the detector flow Cell with water so that residues can be removed
Replacing the lamp if it has deteriorated, follow the manufacturer’s advice for the replacement of lamp.
Check the electrical connection for any possible damage or torn wire. Repair the damaged connection, if any.
Calibrate the Detector regularly to get accurate results from analysis.

Pump:

Preventive maintenance of the HPLC pump is essential to get the desired results, some common preventive maintenance tasks are listed below:

Replacing the Seals: It is very necessary to replace the seals in the pump regularly. If seals are worn out they can create fluctuations in pressure and leakage of sample.
Cleaning the pump head: Clean the pump head regularly to avoid a buildup of dirt and debris.
Inspecting the check valves: Inspect the check valves regularly. It can create a system breakdown if not repaired on time.
Calibrate the pump: Calibrate the pump regularly to ensure an accurate flow rate and pressure of the system. Follow the SOP or manufacturer’s guidelines to calibrate the pump.

INJECTOR:

Flush the injector with mobile phase and water to remove impurities
Flush injector with Isopropyl alcohol also.
Never let the injector unwash after completion of analysis.

Check the Injector Linearity Precision as per the SOP.

COLUMN:

Column is an essential part of an HPLC system. Some important steps to prevent columns from hazards and deterioration.

Filter the mobile phases and samples: To filter mobile phases and samples to improve the life of the column, and the accuracy of analysis.
Use an appropriate concentration of samples: The use of highly concentrated samples can damage the filling of the column.
Flush column with water regularly: Flushing the column before and after use increases the lifespan of the column. Flush columns with different types of solvents like water, methanol, and acetone.
Equilibrate the column before use: This process will ensure that the column is producing stable results, retention time, and the analytes are reproducible.
Storage of columns: The storage of columns should be proper with caping on ends. The temperature should not be high which can affect the packing of the column.
Troubleshooting the column: If you see any dramatic change in peak, retention time, and HPLC pressure for known samples, then you approach the service engineer for troubleshooting the column.

Acceptance Limit is:

The % RSD for all peak areas should be NMT 1.0.

The correlation coefficient should be NLT 0.999.

Prepared ByChecked ByApproved ByDesignationExecutive QCManager QCManager QASignature Date table

5.3 Preventive Maintenance Procedure

Solvent Module

Switch off the main power switch provided on the rear side.

Sonicate solvent inlet filters; drain valve filter inlet and outlet check valves in methanol or IPA for 5 min.

Open the pump head check the plunger and plunger seal for scratches on the plunger, and replace if necessary

Re-assemble the pump head, and check for leaks.
Check pump functioning for pressure fluctuations.
Check leak sensor functioning
Detector
Remove dirt from the panel and cover.

Reassemble cell and Sonicate flow cells with methanol or IPA for 10 minutes.

Reassemble cells, and check for leaks.

Perform automatic wavelength calibration.

Check sample energy and reference energy, Replace the lamp if necessary

Check for leak sensor functioning.

Stick the under preventive maintenance label before doing preventive maintenance

Frequency:- After each maintenance

List of annexures and formats.

None

Benefits of Implementing a Preventive Maintenance SOP

There are several benefits to implementing a Preventive Maintenance SOP for HPLC:

Improved Data Accuracy: If you maintain the HPLC system in a good manner it will produce more accurate data. Roughly used HPLC systems can never provide accurate results of tests.
Reduce Downtime of the system: It helps to prevent system breakdown and failures. Preventive Maintenance HPLC SOP helps to reduce sudden failures of the HPLC system.
Enhance Equipments Life: If you follow and implement Preventive Maintenance SOP, it can help to extend the overall life of the HPLC system.
Improve Safety: An SOP can help to improve the safety of the equipment by identifying and addressing possible errors in the HPLC system. It protects the operator and system from any accident.
Improve data compliance: A well-written SOP can help to meet the regulatory compliance and Industry standards for HPLC system maintenance.

References:

1. SOP on SOPs.
2. Care, Maintenance, and Troubleshooting of HPLC Columns-Edward Kim Applications Engineer January 17, 2008 [Agilent Technologies]
3. Benefits of Preventive Maintenance for your Chromatography Equipment-[LCServicesLtd(.co.uk)]
4. Standard Operating Procedure- High-Performance Liquid Chromatography (HPLC)-[University of California, Irvine]
5. Care, Maintenance, and Troubleshooting of HPLC Columns-

Edward Kim Applications Engineer January 17, 2008 -[Agilent(.com)]

Reason for revision.

Due to Validity.
Safety Precautions

Abbreviations

10.1 SOP- Standard Operating Procedure

10.2 QA- Quality Assurance

10.3 min.- Minute

10.4 nm – nanometer

10.5 IPA- Iso Propyl alcohol

10.6 ml- Milliliter

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